BPSS Cutting Edge News
Annual Reminder- Occupational Education Data Statistics (OEDS)
All BPSS schools are required to report the statistical data (Occupational Education Data Statistics (OEDS) for the previous period of July 1 – June 30. Submissions of OEDS for the reporting period July 1, 2022- June 30, 2023, are due no later than April 15, 2024.
For Licensed Private Career Schools (LPCS)-Please note that this year, the OEDS reporting will be submitted entirely on the BPSS system. School Administrator rights/roles will be required for submission. On Wednesday, February 7, 2024, an email will be sent under separate cover to each LPCS School Director and Contact Person (as listed on the BPSS system) with instructions for completing the OEDS.
For English as Second Language (ESL) Schools-Please note that this year, the OEDS reporting will be submitted entirely on the BPSS system. School Administrator rights/roles will be required for submission. On Tuesday, February 6, 2024, an email will be sent under separate cover to each ESL School Director and Contact Person (as listed on the BPSS system) with instructions for completing the OEDS
****Email communications related to OEDS reporting will be sent from OEDS@NYSED.gov, please be sure to check your spam folder and add OEDS@NYSED.gov to your contact list****
Questions regarding OEDS reports should be sent by email only to OEDS@NYSED.gov.
Annual Financial Requirements Reminder
All BPSS schools must fulfill the following two annual reporting requirements; Annual Financial Statement and Occupational Education Data Statistics (OEDS). Detailed information regarding both requirements has been emailed to all school directors.
All Schools are required to file financial statements 120 days after their fiscal year end. Policy Guidelines regarding this requirement can be found at BPSS Schools Annual Financial Reporting Requirements. Additionally, schools should review the policy guideline on Financial Viability. Questions regarding financial statements should be sent to: BPSSSchoolReviews@nysed.gov.
All BPSS schools are required to report the statistical data (Occupational Education Data Statistics) for the previous period of July 1 – June 30. Submissions of OEDS are due no later than April 15, 2024. In early February, an email will be sent under separate cover to each School Administrator (as listed on the BPSS system) with instructions for completing the OEDS. Questions regarding OEDS reports should be sent by email only to OEDS@NYSED.gov.
Additional policy information can be found by viewing: Policy Guidelines
Private Career Schools-Application Fees
Applicants for personnel licenses (agents, directors, teachers) should be mindful that the application fee is for an evaluation of the application, and not the license itself. BPSS will not waive or refund application fees if an applicant is denied a license. This includes teacher applicants that apply for the wrong license type. Applicants for personnel licenses should consult the BPSS website to ensure their background and education meets the qualifications of the license they are seeking, and that they have documentation of these requirements to attach to the application before applying. BPSS presumes that email notices are received by applicants unless they are returned or marked as undeliverable by BPSS’ email server.
BPSS is reminding schools that all curricula over 100 hours will be subject to a $250 curriculum renewal application fee, per Education Law 5002(5). Courses 100 hours or less are subject to a $100 curriculum renewal application fee. Schools are required to pay this fee in order to move the application to a review status, therefore allowing BPSS to perform the required evaluation.
Any past waivers of this fee requirement are not considered acceptable justification for future fee waivers. A curriculum renewal fee may be refunded if the course is less than 100 hours and the BPSS Curriculum Unit finds no substantive changes to the application. The school director will be contacted by email if an application is eligible for a fee refund. Courses of more than 100 hours are not eligible for fee refunds.
Questions should be directed by email only to: BPSSCurriculum@nysed.gov .
Private Career Schools-Memo to the Field
All Private Career Schools licensed by BPSS must review the guidance in the Memo to the Field – Microneedling.
Questions should be directed by email only to: BPSSCurriculum@nysed.gov.
Students Urged to Attend Licensed Private "Proprietary" Career Schools to Get the Education They Deserve
The New York State Education Department (NYSED), Bureau of Proprietary School Supervision (BPSS), urges students to attend licensed private career schools (also known as proprietary schools), and avoid unlicensed schools. BPSS's mission is to ensure that the overall educational quality of the programs offered at private career schools will provide students with the necessary skills to secure meaningful employment and to protect students' financial interests while attending career schools. Career schools prepare students for a trade or business occupation and confer certificates, not degrees. Students should also be aware that Private Career School Teacher Licenses are ONLY VALID at private career schools licensed by the Bureau of Proprietary School Supervision (BPSS).
Check to see if your school is licensed.
To obtain further information about licensed private career schools visit NYSED’s Bureau of Proprietary School Supervision website or by emailing BPSS@nysed.gov
Students Satisfactory Academic Progress (SAP)
Please see updated guidance regarding Students Satisfactory Academic Progress (SAP). Questions regarding this topic can be sent by email to your assigned BPSS Field Associate or by emailing BPSS@nysed.gov.
Deferred Tuition Agreements
Please see updated guidance regarding Deferred Tuition Agreements. Questions regarding this topic can be sent by email to your assigned BPSS Field Associate or by emailing BPSS@nysed.gov.
Information on E-Textbooks and Devices
Please see updated guidance on E-Textbooks and Devices. Questions regarding this topic can be sent by email only to BPSScurriculum@nysed.gov
Temporary Distance Education approval (TDE) Sunset Announcement
Schools currently offering distance education using a Temporary Distance Education approval (TDE) must apply for programmatic approval. Please review the policy guideline on Distance Education Applications for information.
In order to provide schools one full calendar year from the original announcement date, BPSS will extend the sunset of TDE approval to February 28, 2023. This extended date provides BPSS schools that have not already applied for programmatic approval additional time to complete the process.
All TDE approvals will now sunset on February 28, 2023. There will be no further extensions beyond this date.
Questions regarding distance education applications will be sent by email only to BPSScurriculum@nysed.gov
Allied Health Programs – Memo to the Field
Allied Health Programs – Specifically Home Health Aide (HHA) and Personal Care Aide (PCA) including any PCA upgrade to HHA program and any Certified Nurse Aide/Assistant (CNA) Transition to HHA program must review the guidance in the Allied Health Programs Memo to Field.
Questions should be directed by email only to: BPSSCurriclum@nysed.gov