Contract Claim Submission Deadlines for the 2019 Contract Year

New York State Education Department Seal

THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234

To: 
Core Rehabilitation Services Contractors
From: 
Tina Seda, ACCES Fiscal and Administrative Services Team
Subject: 
Contract Claim Submission Deadlines for the 2019 Contract Year
Date: 
Wednesday, January 15, 2020

Per Attachment D – Payment and Reporting Schedule of your Core Rehabilitation Services (CRS) contract, contractors are reminded of the 90-day reconciliation period for the 2019 contract year, which ended on December 31, 2019.  All outstanding billing is due to the ACCES-VR District Offices (VR-370s and Group Orientation vouchers) and ACCES Fiscal and Administrative Services Team (SE Extended only) no later than March 31, 2020 for the 2019 contract period.  As indicated in Attachment D, late submission will not be accepted.

It is imperative that CRS contractors review the monthly utilization reports sent to them from CRS2@nysed.gov and work with the local District Offices(s) to resolve any discrepancies during this 90-day period.  A final reconciliation payment will be issued in May 2020, if necessary, following ACCES-VR’s review of 2019 claims.

In April 2020, all authorizations that have a start date in 2019 will no longer display on the VR-370 report.  This will minimize the chance of error in billing for 2019 after the close out period ends. 

If there are any questions regarding the VR-370 reports, please contact your local ACCES-VR District Office in advance of the March 31, 2020 deadline.  If there are questions regarding the payments or for CRS monthly utilization report distribution issues, please contact the ACCES Fiscal and Administrative Services Team at CRS2@nysed.gov or (518) 486-6585.

Attachment

c:         Ceylane Meyers-Ruff, Raymond Pierce, Pat O’Neil, Rich Evans, Michelle Doyle, ACCES-VR Regional Coordinators, ACCES-VR District Office Managers, ACCES-VR Business Managers, ACCES Fiscal and Administrative Services Team

 

CRS 2.0 Contract Year 
January 1, 2019 – December 31, 2019
Contract Reconciliation Process

What

Who

When

VR-370
Released to Contractors

ACCES-VR

By the 5th of Each Month

VR-370
Due Back to ACCES-VR District Office by Contractors

Contractor

By the 15th of Each Month

Billing Discrepancy Resolution
Between Contractor and ACCES-VR District Office

Contractor In coordination with ACCES-VR

January 1, 2020 – March 31, 2020

Final VR-370/Group Orientation Billing/Supported Employment Extended Claims for Payment Due

Contractor

No Later than March 31, 2020

Final 2019 Contract Year Payment

ACCES-VR

Approximately May 15, 2020

Note:  Regular monthly payments for December 2019 will be made in February 2020 following the routine district office review.