Proprietary School Service Providers

New York State Education Department Seal

THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234

OFFICE OF ADULT CAREER AND CONTINUING EDUCATION SERVICES

To: 
Proprietary School Service Providers
From: 
Tina Seda, ACCES Fiscal and Administrative Services Team
Subject: 
Contract Claim Submission Deadlines for the 2018 Contract Year
Date: 
Monday, March 25, 2019

Per Appendix C – Payment for Service – of your Proprietary School contract, contractors are reminded of the annual reconciliation period for the 2018 contract year, which ended on December 31, 2018.  Per Appendix C, all outstanding billing is due to the ACCES-VR District Offices no later than March 1, 2019 for the 2018 contract period.  As indicated in Appendix C, late submissions will not be accepted

Proprietary School providers are being granted a one-time two-month extension for the 2018 contract year reconciliation period.  All final claims for 2018 must be submitted to the district offices by May 1, 2019, regardless of the authorization period.  Billing received after that date will not be accepted.

It is imperative that Proprietary School contractors review authorizations sent to them from ACCES-VR and work with the local District Office(s) to resolve any billing discrepancies during this extension period.  A final reconciliation payment will be issued in June 2019, if necessary, following ACCES-VR’s review of 2018 claims.

ACCES-VR District Offices will need to make sure that all data is entered on the mainframe no later than May 28, 2019 to ensure inclusion in the June 2019 final payment.

If you have questions regarding billing, please contact your local ACCES-VR District Office in advance of the May 1, 2019 deadline.  If there are questions regarding the payments, please contact the ACCES Fiscal and Administrative Services Team at (518) 486-6585.

The annual reconciliation period for the 2019 contract year and thereafter will follow Appendix C of the contract. 

c:   Ceylane Meyers-Ruff, James Barron, Raymond Pierce, Pat O’Neil, Nancy DeLaMater, Michelle Doyle, ACCES-VR Regional Coordinators, ACCES-VR District Office Managers, ACCES-VR Business Managers