ACCES-VR CMS Project Support Services

The Office of Adult Career and Continuing Education Services (ACCES) is the office within the New York State Education Department (NYSED) responsible for the provision of Adult Education services, Vocational Rehabilitation services, and the Supervision of Proprietary Schools.

The Vocational Rehabilitation (VR) area of ACCES (ACCES-VR) helps individuals with disabilities obtain and retain employment. ACCES-VR also supports independent living through training, education, vocational rehabilitation, and career development. ACCES-VR serves over 90,000 consumers annually and maintains an active caseload of 50,000. ACCES-VR currently has approximately 7,000 active vendors and spends over $125 million each year on case services. There are 15 ACCES-VR district offices, 10 associated satellite offices, and a central office where staff are located. ACCES-VR staff also operates from offices in public and private offsite locations. NYSED is embarking on a large and complex project to replace its current Vocational Rehabilitation (VR) case management application with a Commercial off the Shelf (COTS) software solution. The new VR Case Management System (CMS) will have a web browser interface for end user case management tasks, and include integrated authorization-and-payment functionality that interfaces with NYSED’s financial systems for issuing authorizations, accepting invoices, and making payments to vendors and consumers. The CMS implementation is anticipated to be completed within 27 months.

NYSED seeks a Contractor to provide project support services (PSS) for the CMS project. Please note that there are multiple contracts involved in the CMS project.


This Mini-Bid is being distributed to the Contractors awarded under Lot # 2 to acquire Project Based Information Technology (IT) Consulting Services for NYSED, an Authorized User of OGS Centralized Contract Award 22772 on a fixed-price basis.

The purpose of this Mini-Bid is to obtain Proposals for ACCES-VR CMS Project Support Services as detailed in this document and any attachments(s) that may be included.

  • Responses will only be accepted from Contractors listed under Award #22772, Lot # 2.
  • Responses which include pricing in excess of the “maximum Not-To-Exceed price” must be rejected by theAuthorized User.


The contract issued pursuant to this proposal will be awarded to the vendor whose aggregate technical and cost score is the highest among all the proposals rated. NYSED will make one award.


Questions regarding the mini-bid must be submitted by E-mail to ACCESPBITS-PSS@NYSED.GOV no later than January 11, 2019. Questions regarding this request should be identified as Program, Fiscal or M/WBE. A Questions and Answers Summary will be posted to on or about January 18, 2019.

Proposal Transmittal Instructions:

Please complete, attach and email the documentation referenced in Section 4.0 Contractor Response to the following email address by the response due date of February 8, 2019 to CAU@NYSED.GOV and include the Mini-Bid reference number # PBITS 18-003 in the subject line.