CRS2 Reissue Questions and Answers

Q/A

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Description

Q

1

We are a current CRS provider and we would like to amend our existing CRS contract to apply for service gaps in our area.  Do we have to resubmit an entirely new application for all services, including those we already have been approved and have an existing contract for, or do we only need to submit an application for the additional services we are seeking to add to our existing CRS contract?

A

1

This procurement is a reissue of GC#18-004 Core Rehabilitation Services to address identified service gaps. This RFP will award contracts only for select services, populations and geographic areas in New York State. Current contractors SHOULD NOT resubmit an entirely new application for all services.  Current contractors should only submit an application for additional services to be provided.  Those contractors that are successful in receiving an award through this RFP will have the award processed as a contract amendment.  

Q

 

2

What populations have you found that has a gap in services?

A

2

ACCES-VR identified service gaps at the following District Offices: Buffalo, Rochester, Syracuse, Utica, Albany, Mid-Hudson, Garden City and Hauppauge. Please see page 6 and 7 of the RFP for more information about service gaps in the above district office locations.

Q

 

3

With our current CRS2.0 contract we were awarded everything we bid for.  Do we need to do anything further? 

A

3

Current contractors are not required to do anything further if they don’t wish to provide any additional services. 

Q

 

4

If you are a current vendor for a needed service, are you able to resubmit to increase your contract amount for those same services? For example, I provide 121X and 122X- can I reapply for additional units?

A

4

Current CRS contractors SHOULD NOT apply for the same services awarded in the original procurement.  The only opportunity to receive an increased award would be to provide ADDITIONAL services as noted in the RFP.

Q

 

5

I understand this rebid opportunity is focused on new services.  We do not intend to bid on any new services listed.  However, if, under our current CRS 2.0 contract, we are already showing as over-utilized, might this be an opportunity to request a contract amendment to expand our capacity to provide services, rather than wait until year 2?

A

5

Existing CRS contractors SHOULD NOT apply unless they wish to provide services that were not awarded in the original procurement. This is not a method of requesting an amendment to increase capacity.

Q

6

I am a current vendor for the CRS2 but I was also originally a new vendor, as a result I am capped at $100,000 for at-least a three year period. I am wondering if I were to bid on services that I am not currently approved for but qualified and interested in providing would the new services be included in the allotted amount that I was originally approved for? Or would it be in addition to the current amount? So if I am approved for three additional services would my contracted cap stay the same at around approximately $100,000 or could it potentially be increased to, let's say, $200,000?

A

6

NYSED will not be increasing the dollar maximums set forth in the original RFP for new contractors.  Those limits are annual amounts, so the $100,000 cap (for Supported Employment Intensive) resulted in a $500,000 contract.   The only way to be awarded additional funds would be to submit a bid to provide Unified Services, which in this limited opportunity RFP has a maximum award of $60,000 per year for 4-years.

Q

7

I am interested in submitting an RFP to become a vendor through ACCES-VR. I am a sole proprietor and see that on page 1 of the application Sole proprietors are eligible for this contract and wanted to confirm this to be true?

A

7

Sole proprietors are eligible to apply.

Q

8

If we are an existing CRS contractor and want to keep all existing services and simply apply for a couple of additional services it is safe to assume that in our application we only need to apply for the new services for which we are pursuing and not restate or supply information relative to all other contracted services for which we are already contracted to provide?

A

8

Yes, as a current CRS contractor, please submit an application for all new services to be provided.  There is no need to apply for a service that was already awarded.

Q

9

The only question on attachment 1I which addresses case service code 121x is #1, however, this question encompasses other case service codes as well and there are no further drill down questions related to the 121x.  If we have all other Pre-ETS services and desire to add this is this the only information you are in need of related to this form?

A

9

When applying for 121X Post-Secondary Counseling for Student and 122X Job Exploration Counseling, please answer question #1 and provide resumes to demonstrate staff qualifications are met as identified in the RFP. 

Q

10

As an existing contractor we provided resumes of all of our staff with the RFP process for CRS 2.0.  We are intending to apply for a couple of additional services, are you in need of all resumes again or just the resumes related to the staff who will be delivery the specific services for which we are looking to add through a contract amendment?

A

10

Applicants will need to demonstrate staffing requirements are met for this application. Please provide resumes for the staff overseeing the operation and resumes of the staff that will be delivering the additional services identified in the application.

Q

11

Announcement states “existing CRS contractors should not apply unless they wish to provide services not awarded in original procurement”. Can CRS contractor apply to add service gap District Offices for services already awarded in current contract?

A

11

Existing CRS contractors SHOULD NOT apply unless they wish to provide services that were not awarded in the original procurement. If a provider is interested in providing an awarded service to an additional service area identified by this rebid, please contact the applicable District Office.

Q

12

For the 100x code, our agency only provides the Standardized Testing.  We do not do Specialized Assessments.

In the original RFP, I entered answered yes to the Standardized Testing and no to the Specialized Assessments and we were not awarded the service at all.  How should I answer the question this time?

A

12

The agency should answer “yes” to Standardized Testing and “no” to Specialized Assessments in order to be considered for an award in this limited opportunity RFP.  

Q

13

Can an interpreter be utilized to provide services 175X, 126X and 563X?

A

13

Deaf services including the 126X-Work Readiness 1-Soft Skill Training-Deaf Services and 563X Coaching Supports (For Employment) Deaf Services have rates established for services for participants that are deaf/hard of hearing. These deaf service rates will not be combined with any other fees for interpreters. For services where a deaf service rate has not been established, interpreter services may be purchased, therefore, interpreter services can be provided for 175X-Benefits Advisement through a VRC referral to an Interpreter contractor. 

Q

14

As per the information you provided in the email announcement for the 2020-2023 Core Rehabilitation Services Limited Rebid Opportunity - RFP#GC19-018 should a CRS contractor complete the re-bid process if they can offer more units of a needed service in an identified district?

A

14

Existing CRS contractors SHOULD NOT apply unless they wish to provide services that were not awarded in the original procurement. 

Q

15

We were awarded units to provide driver evaluation (133X) and driver training (880X).  We have the capacity to provide more units of service. Can we respond to this rebid for greater capacity?

A

15

Existing CRS contractors SHOULD NOT apply unless they wish to provide services that were not awarded in the original procurement. 

Q

16

If applying to add services to an existing contract, does the agency need to identify services already awarded in the application or does the agency simply apply for the additional services with no mention of the services already authorized.

 

For example: one of the services up for bids is 557X.  the agency already has this in their current contract but wishes to provide 127X which is not in the current contract.  Does the agency only indicate 127X or would they also indicate 557X.

A

16

A current contractor should only apply for services that were NOT previously awarded. There is no need to indicate that your organization can provide a service that has already been awarded.

Q

17

Do County Governments need to pre-qualify through this process?  For other state grants we administer, we have been exempt.

A

17

No, government agencies are exempt from prequalification in the Grants Gateway.

Q

18

If you apply for services you already deliver, can you be awarded more money in your contract or can we only apply for services we aren’t approved for?

A

18

Existing CRS contractors SHOULD NOT apply unless they wish to provide services that were not awarded in the original procurement.