New CRS Case Service Codes for Students

Date: July 7, 2017

To: CRS Providers

From: Frank Coco

Subject: New CRS Case Service Codes for Students

This is to notify all CRS providers that ACCES-VR will be using four new Case Service Codes with your contracts. With the anticipated roll-out of a new CaMS build on July 18, 2017, ACCES-VR is implementing four new case service codes (CSCs) that will be authorized for students participating in select Core Rehabilitation Services (CRS). The new CSCs will help ACCES-VR quantify the provision of Pre-Employment Transition Services (Pre-ETS) to students with disabilities to fulfill new federal reporting requirements. The table below highlights the existing CRS CSCs that are classified as Pre-Employment Transition Services, and the new CSCs that will be used for students ages 14 to 21.

Current CRS Case Service Code New Case Service Code and name when authorized for Students (Pre-ETS)
620X – Work Readiness 1 – Soft Skills Training 127X – Work Readiness Training for Students
559X – Work Experience Development 557X – Work-Based Learning Experience Development for Students
958X – Provider-Assisted Community Work Experience 963X – Work-Based Learning Experience for Students
959X – Coaching Supports for Employment 964X – Work-Based Coaching Supports for Students (for Employment) 

District Office staff will follow the same procedures for referring, authorizing and processing payment for CRS services. CRS providers are expected to deliver these services to students as described under the existing service descriptions in the CRS contracts. The deliverables, rates, units, reporting requirements and performance measures remain the same for the existing and new CSCs. When the VR Counselor authorizes the new service, it will appear on the VR-370 report. The Coaching Supports for Employment Report form has been revised to include the new 964X case service code (attached) and is posted on the Vendors/CRS webpage. For electronic reporting of program deliverables (e.g. reports), apply the same naming convention:

  • Authorization # followed by the CSC # followed by the date;
  • There are 3 spaces (between the authorization # and the CSC and between the CSC and 3 letter-month;
  • and between the month and the 2-digit year.

The existing CRS CS Codes will continue to be used for those services when provided to participants who do not meet the definition of student.

These new CSCs will be effective with the implementation of the new CaMS build scheduled for July 18, 2017. The new CSCs will only be for new authorizations generated on or after that date. If you have questions regarding this change, please contact your District Office Manager.

Attachment

c: Ray Pierce Debora Brown-Johnson Harold Matott Pat O’Neil Rich Evans Sheila McLea Brad Archambault Cindy Meyers