School Renewal Instructions

The application for renewal of a license should be submitted at least 120 days prior to the expiration date of the current license and must be accompanied by the appropriate fee. Applicants for renewal that have outstanding financial statements, audits, assessments or OEDS reports will not be renewed.  Upon receipt of a complete and timely application, the school will either receive a license or a letter explaining the reasons for denial of a renewal license.

All the information requested at renewal must be supplied in order for the application to be considered complete.

The following items must be available for review application when it is submitted:

Renewal Application and Fee

Schools that fail to apply for renewal using the BPSS system will close upon expiration of the school’s license.

The renewal fee is based on the annual gross tuition. The appropriate financial statement must be used to verify the annual gross tuition. The BPSS system will request payment at the time of application based on the prior year’s gross tuition income.

Use the following fee scale to determine the fee to be paid.

Fee Scale to Determine the Fee to be Paid

Annual Gross Tuition Application Fee
$0 - $199,999 $750
$200,000 - $499,999 $1,500
$500,000 - $999,999 $2,225
$1,000,000 - $4,999,999 $4,500
$5,000,000 - $9,999,999 $9,000
$10,000,000 or above $18,000

Complete Financial Statement

Please refer to Education Law Section 5001(4)(a) and Commissioner's Regulations, Section 126.8(b)(3) which will identify the type of financial statement your school is required to submit. The financial statement must be based on the most recent fiscal year end prior to a school's application for a license renewal. Any school seeking renewal must have an audit. Schools that fail to file their financial statements and/or audits will not be renewed.

Occupational Educational Data Survey (OEDS)

All schools seeking renewal must file the OEDS report for all years within the    licensure period. Schools now use the BPSS system to file OEDS each year, no later than April 1. Schools that fail to file their OEDS reports will not be renewed.

Quarters Approval

Schools are required to have their facilities approved every renewal of a license. Schools that do not have approved quarters by the date of the license expiration will not be renewed.

Satisfaction of Assessments and Fines

Schools must remit payment for all outstanding assessments and any liabilities owed the department. Schools that have not paid all assessments and liabilities will not be renewed.


Schools are expected to cooperate with inspections, whether remotely or in-person. The field associate assigned to conduct the inspection will expect timely receipt of all requested information. Schools may not delay an inspection without approval of the BPSS Education Supervisor.

Any school that fails to provide access to records necessary to complete an inspection or obstructs the department’s ability to assess a school’s compliance with the Education Law or Commissioner’s regulations, will not be renewed.