BPSS Cutting Edge News

Please review the policy guideline on Use of Consultants by BPSS Applicants and BPSS Licensed Schools for more information.

Any questions or concerns regarding this policy may be directed to: bpss@nysed.gov

All Private Career Schools licensed by BPSS must review the guidance in the Memo to the Field – Annual Reminders.

This Memo was also disseminated to all BPSS Directors VIA BPSS@nysed.gov.

All BPSS schools are required to report the statistical data (Occupational Education Data Statistics (OEDS)) for the previous period of July 1, 2023 – June 30, 2024. Submissions of OEDS for the reporting period July 1, 2023 – June 30, 2024, are due no later than April 15, 2025.

For Licensed Private Career Schools (LPCS) - Please note that this year, the OEDS reporting will be submitted entirely on the BPSS system. School Administrator rights/roles will be required for submission. On January 15, 2025, an email will be sent under separate cover to each LPCS School Director and Contact Person (as listed on the BPSS system) with instructions for completing the OEDS.

For English as Second Language (ESL) Schools - Please note that this year, the OEDS reporting will be submitted entirely on the BPSS system. School Administrator rights/roles will be required for submission. On January 15, 2025, an email will be sent under separate cover to each ESL School Director and Contact Person (as listed on the BPSS system) with instructions for completing the OEDS.

Email communications related to OEDS reporting will be sent from OEDS@NYSED.gov. Please be sure to check your spam folder and add OEDS@NYSED.gov to your contact list.

Questions regarding OEDS reports should be sent by email only to OEDS@NYSED.gov.

Effective July 1, 2024, there is a new process for schools to request a waiver of the curriculum renewal application fee for courses less than 100 hours that do not contain any substantive changes to the application. Schools must complete a Curriculum Renewal Fee Waiver Request Form PRIOR to submitting payment for EACH of the curriculum applications in the system. Schools must submit this form for each curriculum they wish to be considered for waiver. 

Please carefully review the following key points: 

• Schools must apply for curriculum renewals at least 120 days prior to the expiration date of the curriculum.  
• Sign into the BPSS portal and select Curriculum Amendments/Renewals. Look for the application to update and click on the "continue" button to the right of the name. 
• Confirm all existing information in the application is correct and upload any required, updated documents. 
• Stop at the payment screen. Do not enter any payment information. 
• Complete the Curriculum Renewal Fee Waiver Request Form
• BPSS will email a response indicating if the curriculum is eligible or not eligible for the fee waiver. This is not an approval of the curriculum. 
• Curricula eligible for the fee waiver will be reviewed. Please respond promptly to any requests from BPSSCurriculum@nysed.gov for any additional documentation or information needed.  
• Curricula not eligible for the fee waiver will not be reviewed until the payment is submitted. 

Please note that the following curriculum renewals are not eligible for a fee waiver: 

• Programs of 100 hours or more 
• Curricula with any changes to the content outline, method of instruction, instructional hours, or entrance requirements 
• Curricula changing from classroom instruction to distance education 
• Home Health Aide 
• Personal Care Aide Transition to Home Health Aide 
• Nurse Aide Training Program 
• Nurse Aide Transition to Home Health Aide 
• Programs with externship sites 
• Curricula taught in a language other than English (LOTE) missing supporting documentation. 
• Expired curricula- An expired curriculum must be resubmitted as a new curriculum application. 
• Any past waivers of this fee requirement are not considered acceptable justification for future fee waivers. 

Questions should be directed by email only to: BPSSCurriculum@nysed.gov 

All Private Career Schools licensed by BPSS must review the guidance in the Memo to the Field – HCR Notification  

This Memo was also disseminated via email, from BPSSCurriculum@nysed.gov , to all BPSS schools affiliated with the NYS DOH Health Commerce System and the Home Care Registry.

After receiving this memo, each BPSS school providing PCA/HHA programs must review the personnel on the HCR and contact BPSSCurriculum@nysed.gov immediately with changes to school directors and nurse instructors only. Examples of common changes are adding an instructor, removing an instructor no longer teaching for the program, or adding or removing a school director. 

Questions should be directed by email only to:  BPSSCurriculum@nysed.gov .

All BPSS schools must fulfill the following two annual reporting requirements;  Annual Financial Statement and Occupational Education Data Statistics (OEDS).  Detailed information regarding both requirements has been emailed to all school directors.

All Schools are required to file financial statements 120 days after their fiscal year end. Policy Guidelines regarding this requirement can be found at BPSS Schools Annual Financial Reporting Requirements. Additionally, schools should review the policy guideline on Financial Viability.  Questions regarding financial statements should be sent to: BPSSSchoolReviews@nysed.gov.

All BPSS schools are required to report the statistical data (Occupational Education Data Statistics) for the previous period of July 1 – June 30.  Submissions of OEDS are due no later than April 15, 2024.  In early February, an email will be sent under separate cover to each School Administrator (as listed on the BPSS system) with instructions for completing the OEDS. Questions regarding OEDS reports should be sent by email only to OEDS@NYSED.gov.

Additional policy information can be found by viewing: Policy Guidelines

All Private Career Schools licensed by BPSS must review the guidance in the Memo to the Field – Microneedling.
Questions should be directed by email only to: BPSSCurriculum@nysed.gov.

Please see updated guidance regarding Students Satisfactory Academic Progress (SAP). Questions regarding this topic can be sent by email to your assigned BPSS Field Associate or by emailing BPSS@nysed.gov.

Please see updated guidance on E-Textbooks and Devices. Questions regarding this topic can be sent by email only to BPSScurriculum@nysed.gov