Requests for Proposal (RFP) #23-003

Title:  Maintain, Modify and Provide Training and Technical Assistance for the ASISTS Management Information System

The New York State Education Department (NYSED)’s Office of Adult Career and Continuing Education Services-Adult Education Programs and Policy (ACCES-AEPP) is seeking proposals to maintain, upgrade, and provide training and technical assistance on the Adult Student Information and Technical Support (ASISTS) Management Information System.

The ASISTS Management Information System provides data services for organizations that currently receive adult education funding from NYSED’s ACCES-AEPP. These AEPP funded programs include Employment Preparation Education (EPE) state aid; Adult Literacy Education (ALE), Welfare Education Program (WEP), Workforce Innovation and Opportunity Act (WIOA).

Subcontracting will be limited to thirty percent (30%) of the total contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel.

NYSED will award one contract pursuant to this RFP. The contract(s) resulting from this RFP will be for a five-year, two month term anticipated to begin November 1, 2022 and to end December 31, 2027. ASISTS must be available for implementation by January 1, 2023. However, the vendor must begin necessary preparatory work by November 1, 2022.

Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section below.

Service Area: Statewide

Questions and Answers

Questions regarding the request must be submitted by email to no later than the close of business May 31, 2022. Questions regarding this request should be identified as Program, Fiscal or M/WBE. A Questions and Answers Summary will be posted to ACCES Procurement Opportunities no later than June 9, 2022. The following are the designated contacts for this procurement:

Program Matters

Robert Renda  

Fiscal Matters

Adam Kutryb  

M/WBE Matters

Brian Hackett  

Due Date

Bidders are requested to submit their bids electronically. The following documents should be submitted by email as detailed in the Submission section of the RFP, and must be received at NYSED no later than June 30, 2022 by 3:00 PM Eastern Time:

  1. Submission Documents labeled [name of bidder] Submission Documents RFP #23-003
  2. Technical Proposal labeled [name of bidder] Technical Proposal RFP #23-003
  3. Cost Proposal labeled [name of bidder] Cost Proposal RFP #23-003
  4. M/WBE Documents labeled [name of bidder] M/WBE Documents RFP #23-003